Records Filing-System Clerk is considered one of the essential elements in institutions, where they contribute to organizing files and records in a systematic manner that ensures easy access when needed. This role helps improve operational efficiency by classifying and sorting documents, entering data into databases, and ensuring the accuracy of records. Many sectors, such as businesses, government institutions, and training centers, rely on Records Filing-System Clerks to ensure smooth workflow.
If you have an interest in details, a good ability to handle documents, and organize files accurately, this role might be suitable for you. There is no requirement for a specific educational qualification, making it a great opportunity for individuals seeking to gain hands-on experience in a professional work environment.
About the Company
Zenith Training Center operates across various sectors, where it integrates strategic thinking with innovative training to help businesses achieve their goals and enhance their future growth. By combining knowledge with practical experience, the company contributes to improving the performance of individuals and organizations by offering customized training programs that meet the changing market needs. The role of training is not just a routine activity; it is a strategic tool to drive institutional development and empower employees to achieve the best possible performance in the workplace.
Zenith Training Center adopts a consultative approach based on listening to the requirements of each institution or individual, allowing them to design training programs that effectively address those needs. Whether related to leadership and management training, workforce development, or orientation and onboarding programs, the company works to understand the specific goals of each organization and transform them into sustainable learning and development opportunities. Thanks to its ability to blend academic knowledge with practical application, the company offers integrated solutions that improve operational efficiency and enhance productivity across different work environments.
The team at Zenith Training Center is known for its high professionalism and commitment to achieving tangible results, striving to make a real impact within the organizations it works with and the individuals who benefit from its programs. The company’s foundation is based on its deep understanding of business needs, its extensive experience in developing training content, and its practical approach that focuses on achieving measurable results. By combining these factors, the company is able to provide effective training solutions that create an immediate impact and lead to sustainable improvements in both job and organizational performance.
Job Details
· Job Title: Records Filing-System Clerk
· Location: Winnipeg, Manitoba
· Work Environment: In-office work
· Salary: 25.50 CAD per hour
· Working Hours: Between 32 to 40 hours per week
· Employment Type: Permanent, Full-time
· Start Date: As soon as possible
· Educational Level: No specific educational qualifications required
· Experience: Experience is an added advantage, but new candidates
· will be trained
· Workplace: Requires in-office presence, no remote work option
Required Personal Attributes
The candidate for the position of Records Filing-System Clerk should possess a range of personal qualities that help them perform their tasks accurately and efficiently in a work environment that requires organization and focus. These qualities include:
· Attention to Detail: The candidate should have a high ability to scrutinize details to ensure record accuracy and avoid errors that could affect workflow or data integrity.
· Time Management: Ability to efficiently organize time to complete daily tasks on schedule without delay, ensuring smooth and accurate operations.
· Organizational Skills: The candidate should have strong organizational skills to help them classify and organize documents and files in a manner that ensures easy access when needed.
· Ability to Work Under Pressure: Given the nature of the job, which may involve handling large volumes of data and files, the candidate must be able to work under pressure and complete tasks quickly and accurately.
· Teamwork: Ability to collaborate with colleagues and coordinate with them to ensure efficient execution of administrative processes and achieve the highest productivity levels.
· Ability to Work Independently: Along with working in a team, the candidate must have the ability to make appropriate decisions and complete tasks without constant supervision.
· Basic Technical Skills: The candidate must be proficient in using computers and data processing programs to easily and accurately enter and retrieve information.
· Integrity and Trustworthiness: Given the nature of the job, which involves handling sensitive documents and data, the candidate must have a high level of integrity and credibility in performing their daily tasks.
Responsibilities and Tasks
The position of Records Filing-System Clerk includes a set of essential tasks that contribute to organizing and storing information and documents within the organization in an accurate and efficient manner. The following is a list of responsibilities and tasks expected from the employee in this role:
· Report Preparation: The employee prepares reports based on manual or electronic files, as well as works with databases to provide accurate and organized information.
· Classifying, Processing, and Verifying Documents: The employee classifies documents such as applications, receipts, and other documents, and verifies them to ensure their accuracy.
· Performing Basic Accounting Tasks: The employee performs basic accounting tasks related to financial documents, such as verifying financial data and preparing simple reports.
· Copying and Assembling Documents: The employee copies and assembles documents for distribution, mail, and archiving, which contributes to organizing the documents and ensuring easy access.
· Data Entry: The employee enters data into the system using the appropriate tools and software, ensuring the accuracy and correctness of the entered information.
· Storing Materials in Storage Areas: Documents are stored in designated areas for safekeeping, ensuring that they can be accessed quickly and efficiently when needed.
· Classifying and Saving Files: The employee classifies files based on retention and destruction schedules, contributing to maintaining documents in an organized and accessible manner.
· Retrieving Documents: The employee classifies and retrieves documents based on requests from customers or other departments, ensuring a quick and accurate return.
· Searching for and Removing Files: Files are searched for and removed from the system or archive as needed to ensure ease of access.
·
Storing
and Updating Financial Data: The job involves storing
and updating financial data related to transactions, ensuring that it is
maintained and updated for easy retrieval.
These tasks require a high level of organization and precision, which helps
ensure smooth workflow within the organization.
How to Apply
Before applying for the job, it is important to focus on the quality of your resume and cover letter. These documents are essential in reflecting your capabilities, skills, and professional experience in an attractive and effective manner to the employer, greatly increasing your chances of securing the desired job.
If you don’t have the required documents, there’s no need to worry. You can make use of the information and instructions available through the following links to help you create your resume and cover letter professionally:
Create a Job Application Letter Link
To apply for the position, please send your resume and cover letter to the email address provided below:
Frequently Asked Questions
Do I need
previous experience in record keeping?
No, previous experience is considered an advantage but not a
requirement. Training will be provided for qualified candidates.
Can this job be
done remotely?
No, this position requires in-office work, and there are no
options for remote work.
What are the
expected working hours?
The expected working hours are between 32 to 40 hours per week,
depending on the work needs.
Does the company
provide training?
Yes, the company provides training for new candidates who do not
have the necessary experience in this field.
Can I apply if I
do not have an educational certificate?
Yes, the position does not require an educational certificate, but
you must be willing to learn and adapt to the tasks.
What happens
after submitting the job application?
Qualified candidates will be contacted for an interview. If
selected, further details about the next steps in the hiring process will be
provided.
In conclusion, the Records Filing-System Clerk position is an excellent opportunity for individuals who possess organizational and administrative skills and are seeking to work in a supportive professional environment. This role is an essential part of any organization, contributing to the organization of data and documents in a way that ensures high workflow efficiency.
Zenith Training Center offers an ideal work environment for ambitious professionals looking to develop their skills. By applying for this position, you will have the opportunity to make a significant contribution to enhancing the organizational efficiency of the institution, as well as gain valuable experience in record management.